Periodic inspection of notification standards

We will conduct a self-inspection and evaluation once a year and publish it.

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December 1, 2021

Self-check/evaluation

Japanese Language Institution: IECC Japanese Language School

Installation  Representative: Ann Kimura

Written by: An Kimura

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Section 1 Establisher and Management

1 Philosophy/educational goals

 1-1 Philosophy
Provide Japanese language education to foreigners and contribute to the development of international exchange and goodwill (at the same time, promote mutual exchange of different cultures).

 1-2 Educational goals
Aiming for "Japanese language education to truly understand Japan". Understand the history, culture, and lifestyle of each learner's home country, eliminate one-sided and uniform education, and strive to meet the needs of each learner. Therefore, we will develop human resources who can serve as a bridge between Japan and other countries.

2 Organization

2-1 Organizational structure
The principal and the school affairs manager conduct class visits and interviews to confirm the knowledge, abilities, and qualities of teachers. Since its establishment in 1984, the organization has been structured according to the scale of the business, but in recent years, in order to accept multinational students, it has become an issue to be able to support languages.

 2-2 Faculty organization
Principals and principal teachers meet the requirements stipulated in the "Standards for the Management of Japanese Language Education Institutions."

 2-3 Administrative organization
Life guidance officers and immigration officers are specified, and their job descriptions and authority are clearly defined.

 2-4 Recruitment and training
Recruitment methods and employment conditions for faculty and staff are stipulated. The faculty members are properly evaluated, but I think it is necessary to participate in workshops on ethics, behavior, harassment prevention, etc. for further scrutiny.

3 Finance

 3-1 Financial situation
The financial situation is severe due to the impact of corona, and the outlook is poor. Accounting audits are being conducted by experts, and the future task is to build a solid financial base.

4 Educational environment

 4-1 School grounds and school buildings
Although the school building is not owned by the school, it has had a stable contract since its establishment in 1984, and the school building area meets the "Standards for the Management of Japanese Language Education Institutions."

 4-2 Facilities and equipment
The lighting, air conditioning, ventilation, etc. in the classrooms are well maintained. In the teachers' room, desks are arranged according to the number of teachers (including part-time teachers). Classroom G is used for individual interviews with students, preparation of documents for higher education, and guidance. The library has more than 600 books and is always available.

 5 Safety and crisis management

 5-1 Health and Sanitation
All students enrolled in the national health insurance when they decided their place of residence and notified the municipal office within one week after entering Japan (after 14 days of hotel isolation due to infectious diseases). In addition, students are obliged to join the international student accident insurance because they are required to pay it as a disaster insurance premium in the "student payment". In the event of an outbreak of an infectious disease, take measures to have the Arakawa Ward Public Health Center in charge see it.

5-2 Crisis management
For daily attendance, check the attendance book. In addition, students who are absent will be asked the reason for their tardiness over the phone and encouraged to come to school. Maps of the "Disaster Prevention Policy," which defines evacuation methods, evacuation routes, and evacuation sites in the event of an earthquake or other disaster, are posted in classrooms, staff rooms, and corridors.

6 Compliance with laws and regulations

 6-1 Compliance with laws and regulations
Regarding accounting, health insurance for faculty and staff members - company insurance, etc., we have contracts for accounting and tax audits, and we also have disaster insurance for international students. For faculty and staff members, we hold meetings three times a year to exchange opinions in order to establish compliance awareness through the complete set of regulations. (We haven't met face-to-face for over a year due to the coronavirus, but we used ZOOM to discuss.) Regarding student enrollment management, as part of our educational activities, we also conduct regular "qualification activities (part-time jobs)" surveys. In order to comply with the law and prevent accidents, we have distributed “For a Safe Study Abroad Life” (Nisshinkyo: Cooperating with the editing of the Tokyo District Study Abroad Life Guidance Committee) to all students so that they can understand it thoroughly. In addition, once a year (December), a life guidance seminar is held for all students by a person in charge of the Arakawa Police Station to ensure thorough awareness. (Cancelled due to Corona)

2 Matters concerning management

7 General management

7-1 Organizational management
Various regulations have been created and maintained based on relevant laws and regulations, but further understanding by faculty and staff is necessary for efficient functioning. The decision-making right rests with the director and principal.

7-2 Payment
The admission period, selection fee, admission fee, tuition fee, and other fees for each course, as well as the payment period, are specified in the school brochure (pamphlet), website, etc.

 7-3 Information sharing and transmission
The information necessary before applying is disclosed in the school brochure, application guidelines (brochure), website, etc. so that applicants, learners, and financial sponsors can understand. As an issue, I would like to list the native languages of the students enrolled in each country in addition to Japanese, English, Korean, and Chinese. Concerning the payment of student fees, the "School Regulations" stipulates the refund policy in line with the "Guidelines for Acceptance of International Students by Japanese Language Education Institutions."

8 Student Recruitment

8-1 Recruitment policy
We try to accept students who are in line with our philosophy and educational goals.

8-2 Recruitment activities
Accurately provide and familiarize applicants with the latest information, including the educational content and educational achievements of each course, through an intermediary agency. We strongly urge you to comply with Japanese laws and regulations. In addition to the president, we have identified a person who will consult with us about admission, and we will thoroughly analyze the intermediary institutions in the recruiting area and the needs according to the changing times and recruit ideal students.

8-3 Entrance screening
The selection criteria have been clarified, and although we recognize that the ability of the financial supporter to pay the costs of studying abroad should be emphasized above all, we feel that it is difficult from the perspective of personal information protection.

9 Educational activities

9-1 Planning
The main full-time teacher and the teacher in charge of the level-specific class examine the educational content, create a curriculum, and the chief teacher confirms and decides. Teachers share recognition among themselves and select textbooks, supplementary teaching materials, etc. so that students can understand the progress design. In addition, the chief full-time teacher instructs new teachers on how to proceed with lessons and how to make lesson plans, observes senior teachers' classes, and advises them to adopt good methods.

 9-2 Implementation
Considering that the majority of students have the goal of advancing to a higher education institution from the time they enter the school, individual interviews are conducted to determine their career paths. Therefore, we will carefully examine the “study abroad goals” submitted at the time of application for admission, and give appropriate guidance in consideration of class records and attendance status. With regard to guidance for higher education, information related to higher education is collected from around the summer vacation and guidance is given to information sessions. Ultimately, students themselves make decisions based on their own aptitudes and financial leeway.

 9-3 Grade judgment
Judgment will be made based on the results of regular tests, the Japanese Language Proficiency Test, etc. In addition, taking into account the desire to learn that students feel in the classroom on a daily basis is a source of mental encouragement for students. In addition, school events include field trips for all students once or twice a year and out-of-school classes by class to help students learn and understand Japanese history and culture. Prior to implementation, the students are asked to complete preliminary study and assignments, and afterward, they summarize their impressions and add them to the grade evaluation. In the future, I would like to incorporate self-evaluation and other evaluations, and make it a more learning experience.

 9-4 Class evaluation
Class evaluations are conducted on a regular basis. Depending on the student's personality and linguistic aptitude, there may be differences in the level of understanding and achievement. Therefore, teachers are working on devising and improving their teaching methods while considering the selection of teaching materials.

10 Student Recruitment

10-1 Support system
Regarding the student dormitory, the Japanese side of the intermediary organization prepares it, so we will not be involved. If I am involved in an incident or accident before and after school, or during holidays or long vacations, and I have trouble dealing with it, I try to contact the person in charge of lifestyle guidance on my cell phone.

10-2 Support for Understanding and Adapting to Japanese Society
Orientation for study abroad life is conducted immediately after admission. In addition to various regulations based on the "School Rules", we will make them understand the manners of living in the suburbs.

10-3 Life support
Regarding part-time jobs, the school does not introduce them directly. Recruitment posters for vendors (other than sex business) are sometimes posted on bulletin boards in the school.

10-4 Career Support
Regarding career guidance, the focus is on counseling and guidance for higher education, but since it is possible to find a job after graduating from a Japanese language school, it is possible to provide employment support and guidance in the future.

10-5 Guidance and support related to immigration and residence
Regarding problems related to residence, guidance and support will be provided while providing the latest information during regular surveys on non-qualified activities that also serve as lifestyle guidance. The student in question will have an individual interview to listen to the situation and think together to solve the problem.

11 Educational Outcomes

11-1 Judgment of results
The results of the Examination for Japanese University Admission for International Students (EJU) and the Japanese Language Proficiency Test (JLPT) at the time of enrollment are used as materials when deciding where to go to school. By having students take external exams, they can objectively measure their own abilities, so I would like to actively recommend them.

11-2 Understanding the status of graduates
The destination after graduation is ascertained and documented. Many of the students go on to vocational schools, but we ask them to report on the situation of students who graduated from our school depending on the degree of familiarity with the school, and use it for future career guidance.